Create your template in Google Docs and import it in Gmail – Documentation - Yet Another Mail Merge Support

If you want to send beautiful emails, you can create a template in Google Docs, then copy it into Gmail. YAMM keeps all the formatting from your template and sends it to your recipients. This article explains how to do this.

Send a beautiful campaign with a Google Docs template

timer 20 min.

stars Goals

Create a template in Google Docs
Import your template in Gmail

check_circle Prerequisites

Good knowledge of Google Docs
Send regular mail merges with YAMM

mode_edit Run a simple example

The YAMM Team sends you a newsletter with a special gift for Christmas.
You download the gift and send your own campaign to your colleagues, friends.

1. Create your template in Google Docs

If you want to try with our newsletter example, click the following button.

Then, select File > Make a copy.

Screenshot_2020-05-26_at_11.39.48.png

Copy template

Alternatively, open a new Google document, and start writing your template.

1.1. Prepare the canvas (optional)

For more comfort and flexibility, we recommend reducing all the margins down to 0. Select File > Page setup.

info This step is optional. You can choose to narrow the width of your template by adding more margins.

1.2. Build the backbone of your template

Follow these guidelines to make sure that the formatting of your template isn't modified when you copy/paste it into Gmail

Avoid using spaces for formatting; instead use tables.
If you have a background color, create a main single cell container for the document.

1.3. Design your template

Now that you have the backbone of your template, you can add some colors, images, texts, etc.

For example, here's an overview of our newsletter.

Screenshot_2020-05-26_at_11.44.30.png

info You can import images from your PC, but YAMM doesn't currently support Google Drawings.

Your template is now ready to be imported in Gmail.

2. Import your template in Gmail

Select the content of your template from your Google document and copy it.

In Gmail, compose a new message. Paste the content of your template into the body of your message.

3. Send your newsletter through YAMM

Select your template in YAMM and hit the Send emails button as you would usually do.

Screenshot_2020-05-19_at_13.18.51.png

Your recipients will get your nicely formatted newsletter in their inbox.

Screenshot_2020-05-26_at_12.16.41.png

By combining Google Docs with YAMM, you can create pretty newsletters in a few clicks. As long as you are not using complex elements, YAMM will keep all the formatting in your email sent.

warning You must compose your entire template directly in Google Docs. Do not copy/paste any elements from another source (such as another web page) to your document, or you might get formatting issues when you send it with YAMM.

In addition, some elements from Google Docs are not currently supported by YAMM, such as the different column displays and Google Drawings. To make sure that your emails are correctly displayed, try to keep your template as simple as possible by inserting only basic elements like text, images, tables, etc.

Comments

4 comments

Waymanh April 09, 2018 19:44

When I paste my content into a new email message, the fonts and formatting all change! Any advice would be very helpful.

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Krista October 03, 2018 19:31

I had the same issue. When I paste my content into a new email message, the fonts and formatting all change! Any advice would be very helpful.

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Rohan C.K. January 20, 2019 12:31

Hello!
When i had the same problem, this helped:
Make the tables in word and then paste it into gmail. For some reason, gmail is able to hold the tables better when its pasted from word. I had incorporated a GIF and an image and getting them to align was a nightmare.
It eventually after a lot of adjustments, got it to look like this (still shoddy but i'll live with it):

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Gmail Helpline March 28, 2019 10:11

The writer has penned it down very beautifully; I am amazed by the talent and get support for Gmail Helpline

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